Company emails on personal mobile phones: Is it good practice?
For two decades now, the email has been one of the main avenues of communication in business for good reason. Emails are messages that can be sent and read instantaneously, and provide an unprecedented level of convenience.
Nowadays, it’s common practice for some companies to have their employees access the company email on their personal mobile phones. It’s common practice—but is it good practice? Is it safe? What are the chances that other people outside the company will take advantage of the company email? These are questions a number of managers have been trying to answer.
This is one of the reasons the AUP or acceptable use policy exists in companies. And this needs to be emphasized as soon as an employee starts training to be a regular part of the company. Employees need to understand their responsibility and put it in black and white by signing the AUP. Companies also need to have plans in place if an employee loses his mobile phone or if it is breached or stolen.
Mobile device management, or MDM, is another way to make sure the company email is secure, even if it can be found on an employee’s personal phone. An example would be remotely and automatically deleting all the data on the phone in the event that it is no longer in the employee’s possession.
Michael Giuffrida is an experienced entrepreneur with expertise in business management, profitable growth, business valuation, mergers and acquisitions, and IT-managed services. He has been in the industry since 1997. More cyber security tips and business insights here.
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Image source: information-age.com
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This is one of the reasons the AUP or acceptable use policy exists in companies. And this needs to be emphasized as soon as an employee starts training to be a regular part of the company. Employees need to understand their responsibility and put it in black and white by signing the AUP. Companies also need to have plans in place if an employee loses his mobile phone or if it is breached or stolen.
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Image source: michamber.com
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Mobile device management, or MDM, is another way to make sure the company email is secure, even if it can be found on an employee’s personal phone. An example would be remotely and automatically deleting all the data on the phone in the event that it is no longer in the employee’s possession.
Michael Giuffrida is an experienced entrepreneur with expertise in business management, profitable growth, business valuation, mergers and acquisitions, and IT-managed services. He has been in the industry since 1997. More cyber security tips and business insights here.
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